Timeline & Implementation

Implementation & Timeline

Workstein’s implementation is simple, secure, and fully supported. Our onboarding process ensures you’re up and running in weeks — not months — with clear milestones that take you from data connection to AI-driven HR insights and coaching. No technical expertise required. Workstein integrates with your existing HR systems, collects data automatically, and guides you step by step.

01.

Data Connection & Setup

Objective: Connect your systems and establish the data foundation.

• Securely connect Workstein to your HRIS, communication, and survey tools.
• Import key data (headcount, structure, departments, engagement data).
• Configure access controls and anonymisation settings for privacy compliance.
• Validate data accuracy and ensure encryption is active end-to-end.

Result: Your dashboards begin to populate automatically as Workstein analyses your initial dataset.

02.

Stage 2: Sentiment & Engagement Setup

Objective: Build the emotional and behavioural layer of the Organisational Health Score.

• Configure the Sentiment Module and set up pulse questions aligned with Workstein’s six pillars: Purpose & Meaning, Fairness & Inclusion, Growth & Development, Wellbeing & Balance, Trust & Leadership, and Compliance & Integrity.
• Customise tone, frequency, and anonymity settings for your workforce.
• Activate continuous feedback loops via chat, email, or Teams/Slack.
• Real-time data begins flowing into dashboards for each pillar.

Result: You start seeing your first Organisational Health Score (OHS) emerge from sentiment and engagement patterns.

03.

Stage 3: Benchmarking & Dashboard Configuration

Objective: Visualise your OHS and compare results across teams and benchmarks.

• Configure your Organisational Health Score Dashboards.
• Set benchmarks against industry, region, or company size.
• Build leader and manager dashboards to visualise trends by team or department.
• AI analyses historical data to identify key drivers of engagement, wellbeing, and compliance.

Result: A unified view of organisational health with actionable insights.

04.

Stage 4: Predictive Analytics & Alerts

Objective: Move from reactive to predictive HR management.

• Activate AI Predictive Insights to forecast engagement and turnover trends.
• Set up custom alerts for early risk signals (burnout, attrition, or sentiment decline).
• Integrate with your HR workflows so alerts trigger coaching recommendations.

Result: Leaders receive real-time notifications and data-backed recommendations from Workstein.

05.

Stage 5: HR Assistant Activation

Objective: Enable AI support for HR and employees.

• Deploy the Workstein HR Assistant to answer policy, process, and compliance questions 24/7.
• Train the assistant on your HR handbooks and documents.
• HR leaders gain a Data Coach that interprets metrics and provides instant advice.
• Employees gain a Self-Service Assistant that reduces admin and improves experience.

Result: Workstein becomes your always-on HR partner — monitoring trends, guiding leaders, and supporting employees.

06.

Stage 6: Review, Training & Go-Live

Objective: Embed Workstein into daily HR operations.

• Conduct training sessions for HR and management teams.
• Review the Organisational Health Score and action plan.
• Activate your Workstein Accreditation badge.
• Launch internal communications to introduce the platform to all employees.

Result: Your organisation is live with a measurable, data-backed view of health, culture, and compliance — with continuous AI guidance and support.

06.

Ongoing Support

• Continuous platform monitoring and quarterly health reviews.
• Dedicated Customer Success Partner.
• Regular benchmarking updates and feature enhancements.
• Secure data governance and compliance reporting.

Implementation is just the start — Workstein evolves with your organisation.

Achieve More with Workstein.
Transforming Workplaces, Empowering Teams

Unproductive Performance Reviews

Traditional reviews are time-consuming and often ineffective. Workstein’s Performance Module ensures managers and employees are always prepared with actionable insights, real-time feedback, and clear goal-setting to maximise impact.

Low Employee Engagement

A disengaged workforce hinders productivity and innovation. The Engagement and Sentiment Module collects real-time feedback, analyses sentiment, and provides tools to foster a culture of trust and connection, enhancing overall engagement.

Zero Unconscious Bias

Unconscious bias during hiring can limit access to top talent. Workstein’s AI Recruitment Module analyses CVs, creates customised interviews, and evaluates candidates based on skills, behaviours, and attitudes—ensuring a fair, data-driven hiring process.

Lack of Actionable Workforce Data

Organisations struggle to make informed decisions without clear analytics. The HR Analytics Module provides powerful insights, benchmarks, and trends, enabling data-driven strategies that optimise team performance and business outcomes.

High Employee Turnover Rates

Retaining top talent is a constant challenge. By aligning culture with measurable goals, providing continuous feedback, and enhancing engagement, Workstein helps organisations create environments where employees thrive.

Time-Consuming HR Tasks

Workstein acts as an AI-powered HR helpdesk seamlessly integrates with your existing HR system, automating tasks, answering policy questions, tracking leave requests, managing holiday bookings—freeing up HR to focus on strategic priorities

Frequently asked questions:

How does Workstein improve employee engagement and culture?

Workstein uses AI-driven tools to analyse real-time feedback, measure sentiment, and provide actionable insights that help organisations foster a positive, engaged, and high-performing culture.
Can Workstein eliminate bias in recruitment?

Absolutely. Workstein’s AI Recruitment Module analyses CVs, conducts customised interviews based on candidate profiles, and evaluates individuals on skills, behaviours, and attitudes—ensuring a fair, unbiased hiring process.
How does Workstein save time for HR teams?

Our Engagement and Sentiment Module includes an AI-powered chatbot that integrates seamlessly with your existing HR system, automating repetitive tasks such as answering policy queries, managing leave requests, and scheduling meetings.
What kind of insights can I get from Workstein’s HR Analytics?

Workstein’s HR Analytics Module provides detailed insights into employee performance, engagement trends, retention risks, and industry benchmarks, empowering organisations to make informed, data-driven decisions.
How does Workstein transform performance reviews?

Workstein’s Performance Module ensures fully prepared, meaningful performance discussions with pre-meeting summaries, live insights during conversations, and post-meeting summaries that capture goals and action points—maximising productivity and clarity.

What clients said:

"Workstein has completely transformed the way we approach employee engagement and performance. The Performance Module ensures every review is meaningful, saving us time and providing actionable insights we can immediately implement."

Alan W.

Director of Human Resources.

“Our HR team loves the chatbot—it’s like having an extra team member that never takes a break! Workstein is more than a tool; it’s become an integral part of our organisation’s success.”

André G.

HR Manager

"The AI Recruitment Module helped us eliminate unconscious bias and hire candidates based purely on their skills and potential, which has significantly improved our team dynamics."

Sarah M.

Director of Sales Operations

Culture Inspires, Performance Delivers

Try Workstein today

30-day trial available.

Organisational Health Score